By Rodney Hays

Editor

As the town of Prosper continues to expand, the staff at town hall will one day soon be able to do the same, at least temporarily. The Prosper town council agreed to lease a temporary modular building at the recent town council meeting.

According to a presentation by council, the Town of Prosper has experienced significant growth in Town staff during the last two years.

"The Town currently has 105 employees, which reflects a 19% growth rate since 2011. More

specifically, Town Hall currently houses 13 full-time employees, a part-time employee, a

contractor for IT services, and the Police Dispatch Center that is manned by a Communications Officer 24 hours per day. Town hall is at capacity, with no room available to accommodate additional staff," the presentation stated. The current town hall is located at the corner of Broadway and Main Street.

Currently the town manager and his executive assistant and the town secretary all have offices in the Prosper Economic Development offices at the Preston Town Center. But the space has run out in all locations. And "the Town can increase efficiency and effectiveness by relocating more staff within close proximity of each other. Therefore, alternative solutions were explored to lease temporary office space, until a new Town Hall is constructed."

Town staff recently conducted a site comparison analysis of office space available in Prosper. Sizes range from 1,805 and 14,000 square feet with monthly lease rates ranging from $4,000 to more than $20,000. Staff also requested proposals from three companies offering modular buildings. Those monthly lease rates ranged from $1,567.60 to $2,300.

At the council meeting, staff recommended the BuyBoard proposal submitted by Modular Space Corporation for the lease of a 2,688-square-foot modular building, in the amount of $1,567.60 per month, as the best and most cost-effective option for the town.

According to staff’s presentation to the council, "the proposed lease agreement was negotiated for a shorter term of 18 months, after which time, the lease reverts to a month-to-month agreement. requested proposals from three companies that offered a modular building lease through a cooperative purchasing program."

The total cost of an 18-month lease is $52,142.80.

At the Sept. 24 council meeting, the council tabled an item to lease space in an office building that will be located on the northwest corner of the U.S. 380 and Dallas North Tollway intersection. Several residents spoke in opposition of this item at the meeting, urging council instead to consider buying land and building a new structure near downtown.

The modular buildings will be set up behind the current town hall and should be ready in about 30 days.

In other business:

n A proclamation was read by the Mayor declaring October 23-31, 2013, as Red Ribbon Week in Prosper. Members of the Prosper Police Department and the Prosper ISD Police Department accepted the proclamation.

n Presentations of Certificates of Appreciation to several former members of the Town’s Boards and Commissions was made by the Mayor on behalf of the Council.

n The council made additional appointments to fill expiring terms and vacancies on the following Boards and Commissions: Board of Adjustment/Construction Board of Appeals, Library Board, Parks and Recreation Board, Planning and Zoning Commission, and Prosper Economic Development Corporation.

Council unanimously appointed the following citizens to various boards and commissions: Planning and Zoning Commission, Place 5 – Chris Keith; Board of Adjustment/Construction Board of Appeals, Place 1 (Alternate) – Kevin Drown; and Library Board, Place 1 – Lucy Towle.

n The council asked for an agenda item be developed that would result in the cancellation of the Nov. 26, and Dec. 24, Town Council meetings. The meeting was adjourned at 8:26 p.m. All council members were present.